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Breathtaking Events

Producing breathtaking weddings and events worldwide.

CUSTOMIZED

Full Service Planning

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This is our soup-to-nuts, completely customized planning, and consulting package. It allows us to assist from the very start of your planning until you joyfully dash off on your honeymoon. This package is for the couple that requires the ultimate in hand-held coordination and personal service.

CONTACT US

Planning

  • Unlimited personal consultations for meetings and vendor consultations

  • Unlimited consultations via email or phone

  • Wedding planning binder to organize contracts, magazine inspiration & miscellaneous information

  • Preparation and allocation of budget

  • Manage budget and provide client with updates on monies spent

  • Provide wedding planning timeline and maintain schedule for meetings, deadlines, and vendor payments

  • Schedule, coordinate, and attend all meetings with wedding vendors

  • Bridal style assistance with wedding gown, jewelry, accessories, hair, make-up, and recommendations for boutiques and stylists

  • Venue Research- locate venues, correspond with venue manager, schedule appointments, and attend tours

  • Vendor recommendations suitable to client's budget and taste to include photographer, videographer, caterer, bar catering, band and/or DJ, florist, cake designer, stationer or invitation designer, and all other wedding professionals

  • Read and oversee all contracts executed by the client with wedding professionals

  • Complete Style and Design planning to include a design board

  • Wedding style consultation to review ideas for the wedding day- save the dates, invitations, stationery items, floral and décor, linens, lighting, bride and groom's cakes, cuisine, favors, and other miscellaneous details

  • Assistance with designing and providing wording for save the dates, invitations, announcements, ceremony programs, and other wedding related stationery

  • Assistance with ordering save the dates, invitations, escort cards, place cards, table numbers, menu cards, and other stationery needs

  • Create floor plan and overview set-up logistics

  • Seating arrangement assistance

  • Assist with selecting catering and beverage menus

  • Arrange transportation and hotel accommodations for wedding party and out of town guests

  • Create master itinerary to be reviewed and approved by client- including schedules for vendor set-up, hair and make-up, and ceremony and reception activities.

  • Provide itinerary to the bridal party and select vendors participating in day-of activities

  • Discuss reception activities with vendors involved

  • Finalize all remaining vendor payments

  • Etiquette advice for need to know/sticky situations

Rehearsal Dinner Planning (optional)

  • Venue Research- locate venues, correspond with venue manager, schedule appointments, and attend tours

  • Assist with menu selection

  • Correspond with venue catering manager on food and beverage order

  • Complete Style and Design planning to include a design board

  • Vendor recommendations for invitations, floral and décor, entertainment, and services

  • Assistance with selecting and ordering invitations, escort cards, place cards, table numbers, menu cards, and other stationery needs

  • Choose entertainment and discuss music playlist

  • Organize transportation for out-of-town guests to the venue (if necessary)

  • Assist with seating chart, if necessary

  • Present ideas and select favors for guests

  • Create an itinerary for day-of execution

  • Email itinerary to client and all participating vendors

  • Correspond with selected vendors for set up and break-down

Day-of Rehearsal Dinner Execution (optional)

  • Oversee set-up for rehearsal dinner

  • Greet and direct vendors upon arrival

  • Artfully display menu cards, place cards, and guestbook

  • Full coordination of rehearsal dinner from set-up to break-down

  • Cue speeches and toasts

  • Oversee food and beverage service

  • Coordinate with photographer to take family and guest pictures

  • Coordinate slideshow with photographer if necessary

  • Deliver checks/payments/gratuities to necessary vendors

  • Schedule return of rentals and décor pick-up from venue

Wedding Rehearsal

  • Coordination at the wedding rehearsal with the wedding party

  • Email timeline and important instructions to wedding party

Wedding Day

• Complete wedding day coordination from set-up to break-down
• One additional assistant on location
• Provide Bridal Emergency Kit-custom preparation kit for the unexpected
• Organize bridal party flowers and pin corsages and boutonnieres
• Provide direction of ceremony procession & activities to family, wedding party, readers, house party, ushers, musicians, and officiant
• Delivery of all wedding day accessories to include readings, guestbook, programs, unity candle, flower-girl basket, and all other misc. accessories
• Greet vendors and oversee the set-up of the ceremony and reception
• Assist photographer and organize wedding party and family members for pictures

• Cue the members of band or DJ throughout the reception activities
• Orchestrate the Grand Entrance, First Dance, First Welcome/Toast, Prayer/Blessing, Father/Daughter Dance, Mother/ Son Dance, Toasts, Cake Cutting, Bouquet and Garter Toss (optional), Last Dance, and Grand Exit
• Coordinate with vendors for pick-up and break-down schedules
• Gather personal items from Bride's dressing room and put them in the getaway vehicle
• Gather gifts, toasting flutes, cake serving pieces, guest book, portraits, and all other wedding day accessories and return them to a designated person
• Return cake plateau and miscellaneous accessories to specified vendors